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UnitedHealthcare Community Plan is a Managed Care Organization (MCO) committed to bringing you and your family quality healthcare when you need it most. We provide Medicaid services to UnitedHealthcare members. We are a health insurance plan that coordinates your Virginia Medicaid coverage. As a member, you and your regular doctor, also called a Primary Care Provider (PCP) will work together to help keep you healthy and care for your health problems. UnitedHealthcare helps you get quality healthcare.
When you apply for Medical Assistance, you are screened for all possible programs based on your age, income, and other information. To be eligible for a Medical Assistance Program, you must meet the financial and non-financial eligibility conditions for that program. Please visit the Virginia Department of Social Services’ (VDSS) Medicaid Assistant Program page for eligibility details and/or VDSS Medicaid Forms and Applications page for application and other Medicaid form details.
TANF is Virginia’s health insurance program for children of eligible families including those who meet one of the following categories:
Medicaid eligible persons who do not meet certain exclusion criteria must participate in the program. Enrollment is not a guarantee of continuing eligibility for services and benefits under the Virginia Medical Assistance Services Program.
It is the policy of UnitedHealthcare Community Plan to treat you with respect. We also care about keeping a high level of confidentiality with respect for your dignity and privacy. As a Member you have certain rights. You have the right to:
As a Member, you also have some responsibilities. These include:
If you are not satisfied with a decision we made about your service authorization request, or if we fail to respond timely to an authorization request, you have 60 calendar days from the date on the adverse benefit determination notice. You can do this yourself or ask your authorized representative to file the appeal for you. You can call Member Services at one of the numbers below if you need help filing an appeal or if you need assistance in another language or require an alternate format.
You can file the appeal as a standard appeal or an expedited (fast) appeal request by phone or in writing. You must follow up your standard appeal filed by phone with a signed, written appeal.
You or your doctor can ask to have your appeal reviewed under the expedited process if you believe your health condition or your need for the service requires an expedited review. Your doctor will have to explain how a delay will cause harm to your physical or behavioral health. If your request for an expedited appeal is denied we will tell you and your appeal will be reviewed under the standard process. We will not treat your provider unfairly because he or she helped you file an appeal.
Send your Appeal request to:
UnitedHealthcare Community Plan Appeals Department
P.O. Box 31364
Salt Lake City, UT 84131-0364
If you make your standard appeal by phone, it must be followed up in writing. Expedited process appeals submitted by phone do not require you to submit a written request.
UnitedHealthcare Community Plan will try its best to deal with your concerns as quickly as possible to your satisfaction. Depending on what type of concern you have, it will be handled as a grievance (complaint) or as an appeal.
The grievance process is used for concerns related to quality of care, waiting times, billing and financial issues and customer service. Here are examples of the kinds of problems handled by the UnitedHealthcare Community Plan’s complaint process.
To make a grievance, call Member Services at the number below. You can also write your grievance and send it to us. If you put your grievance in writing, we will respond to your grievance in writing. You can file a grievance in writing, by mailing or faxing it to us at: UnitedHealthcare Community Plan Grievance Department
P.O. Box 31364
Salt Lake City, UT 84131-0364
So that we can best help you, include details on who or what your grievance is about and any information about your grievance. UnitedHealthcare Community Plan will review your grievance and if needed request any additional information. You can call Member Services at the number below if you need help filing a grievance or if you need assistance in another language or format.
We will notify you of the outcome of your complaint within a reasonable time, but no later than 30 calendar days after we receive your grievance or as quickly as your health condition requires..
If your complaint is related to your request for an expedited appeal, we will respond within 24 hours after the receipt of the complaint.
You can make a complaint to the Department of Health and Human Services’ Office for Civil Rights if you think you have not been treated fairly. For example, you can make a complaint about disability access or language assistance. You can also visit http://www.hhs.gov/ocr for more information.
Office of Civil Rights- Region III
Department of Health and Human Services
150 S Independence Mall West Suite 372
Public Ledger Building
Philadelphia, PA 19106
If we do not tell you our decision about your appeal on time, you have the right to appeal to the State through the State Fair Hearing process. An untimely response by us is considered a valid reason for you to appeal further through the State Fair Hearing process.
We will tell you and your provider in writing if your request is denied or approved in an amount less than requested. We will also tell you the date of our decision, reason for the decision. And we will explain your right to appeal through the State Fair Hearing Process if you do not agree with our decision.
If you disagree with our decision on your appeal request, you can appeal directly to DMAS within 120 calendar days from the date of our decision. This process is known as a State Fair Hearing. You may also submit a request for a State Fair Hearing if we deny payment for covered services or if we do not respond to an appeal request for services within the times described in your handbook. The State requires that you first exhaust (complete) UnitedHealthcare Community Plan appeals process before you can file an appeal request through the State Fair Hearing process. If we do not respond to your appeal request timely DMAS will count this as an exhausted appeal.
You may file a State Fair Hearing with DMAS when you disagree with our appeal decision or believe we have not resolved your appeal timely. For, appeals that will be heard by DMAS you will have an answer generally within 90 days from the date you filed your appeal with UnitedHealthcare Community Plan. The 90 day timeframe does not includethe number of days between our decision on your appeal and the date you sent your State fair hearing request to DMAS. If you want your State Fair Hearing to be handled quickly, you must write “EXPEDITED REQUEST” on your appeal request. You must also ask your doctor to send a letter to DMAS that explains why you need an expedited appeal. DMAS will tell you if you qualify for an expedited appeal within 72 hours of receiving the letter from your doctor.
You can give someone like your PCP, provider, friend, or family member written permission to help you with your State Fair Hearing request. This person is known as your authorized representative.
You or your representative must send your standard or expedited appeal request to DMAS by internet, mail, fax, email, telephone, in person, or through other commonly available electronic means. Send State Fair Hearing requests to DMAS within no more than 120 calendar days from the date of our final appeal decision. You may be able to appeal after the 120 day deadline in special circumstances with permission from DMAS.
You may write a letter or complete a Virginia Medicaid Appeal Request Form. The form is available at your local Department of Social Services or on the internet at http://www.dmas.virginia.gov. You should also send DMAS a copy of the letter we sent to you in response to your appeal.
You must sign the State Fair Hearing request and send it to:
Department of Medical Assistance Services
600 E. Broad Street
Richmond, Virginia 23219
Fax: (804) 452-5454
Standard and expedited State Fair Hearing may also be made by calling (804) 371-8488
For TANF members, you may appeal our decision to the External Review Organization at:
2810 N. Parham Rd, Suite #305
Henrico, VA 23294
DMAS will notify you of the date, time, and location of the scheduled hearing. Most hearings can be done by telephone.
If you qualify for an expedited appeal, DMAS will give you an answer to your appeal If DMAS decides right away that you win your appeal, they will send you their decision. If DMAS does not decide right away, you will have an opportunity to participate in a hearing to present your position. Hearings for expedited decisions are usually held within one or two days of DMAS receiving the letter from your doctor. DMAS still has to give you an answer within 72 hours of receiving your doctor’s letter.
If your request is not an expedited appeal, or if DMAS decides that you do not qualify for an expedited appeal, DMAS will give you an answer within 90 days from the date you filed your appeal with DMAS. UnitedHealthcare Community Plan. The 90 day timeframe does not include the number of days between our decision on your appeal and the date you sent your State fair hearing request to DMAS. You will have an opportunity to participate in a hearing to present your position before a decision is made.
In some cases you may be able to continue receiving services that were denied by us while you wait for your State Fair Hearing appeal to be decided. You may be able to continue the services that are scheduled to end or be reduced if you ask for an appeal:
Your services will continue until you withdraw the appeal, the original authorization period for your service ends, or the State Fair Hearing Officer issues a decision that is not in your favor. You may, however, have to repay UnitedHealthcare Community Plan for any services you receive during the continued coverage period if UnitedHealthcare Community Plan’s adverse benefit determination is upheld and the services were provided solely because of the requirements described in this section.
If the State Fair Hearing decision is to reverse the denial, UnitedHealthcare Community Plan must authorize or provide the services under appeal as quickly as your condition requires and no later than 72 hours from the date UnitedHealthcare Community Plan receives notice from the State reversing the denial.
If the State Fair hearing decision is to reverse the denial and services were provided while the appeal is pending, UnitedHealthcare Community Plan must pay for those services, in accordance with State policy and regulations.
The State Fair Hearing decision is the final administrative decision rendered by the Department of Medical Assistance Services. If you disagree with the Hearing Officer’s decision you may appeal it to your local circuit court.
UnitedHealthcare Community Plan of Virginia - Medicaid (TANF/Medicaid Expansion)
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